Early Childhood Fiscal Specialist

DIVISION: Early Childhood Education

LOCATION: Colville

REPORTS TO: Early Childhood Division Director

SUPERVISES: None

OPEN UNTIL FILLED

STATUS: Non-Exempt

Regular Full-Time 36-40 Hours Per Week, $20.16-$21.80 Per Hour

Summary

Performs accounting and administrative duties for the Northeast Washington Early Childhood Program. Schedules and coordinates the data preparation of daily accounting activities, including accounts receivable and accounts payable. Plans, organizes, and maintains reporting functions around grants and contracts. Ensures proper communication and documentation following agency and program policies and procedures. May make administrative decisions within scope of delegated authority.

Examples of Duties & Responsibilities

  • Ensure and obtain appropriate signatures on all documents.
  • Claims/Accounts Receivable and Accounts Payable
  • Identify and resolve discrepancies by contacting vendor and/or employee.
  • Maintain efficient manual and automated filing systems in accordance with general recordkeeping procedures and routines; access documents and information as required.
  • Enters data into appropriate databases; generate, compile and distribute reports, which are required by the Federal and State agencies according to their schedules.
  • Assists with budget tracking and preparation; researches background data and funds availability, maintains related files; provides information to agency employees as required.
  • Provide research assistance on special projects.
  • Ensures program invoices are paid weekly and follows up with vendors as needed; communicates with the Fiscal Department on a regular basis to ensure a continuity of business.
  • Customarily and independently exercises discretion and independent judgment as distinguished from using skills and following procedures, and exercises authority to make decisions.
  • Serves as liaison in Division Director’s absence to provide information to staff, other agencies and the general public.
  • Assists with grant development and preparation; researches background data and funds availability; maintains related files. Assists with development of annual community assessment.
  • Creates quarterly program newsletters.
  • Assists with special projects, data collection and charting for systems and programs.
  • Assists the Division Director in developing and preparing for a variety of meetings coordinates the dissemination of Division Director materials.
  • Attends assigned meetings and may take minutes; transcribe, corrects meeting minutes and disseminates as directed.
  • Oversees collection of in-kind for the program; responsible for coordinating program-wide in-kind documentation and collecting all data to assure all contractual obligations are met; reports status to director monthly.
  • Requisitions office supplies and/or equipment as needed, and monitors inventory.
  • Maintains inventory of all computer equipment and its location.
  • Performs other duties as assigned.

Knowledge Skills, and Abilities

• Thorough knowledge of accounting principles, practices, and procedures and their application to accounting transactions.
• Knowledge of Agency and program policies, procedures, and regulations.
• Extensive knowledge of and ability to understand and apply state, federal and local laws to agency and program policies, procedures and regulations.
• Ability to establish and maintain effective working relationships with government agencies, staff, clients, vendors, and the general public.
• Ability to organize and prioritize work independently with a minimum of supervision.
• Ability to establish and maintain computerized filing and recordkeeping systems.
• bility to prepare legible reports, correspondence and documentation.
• Ability to proofread both numbers and words quickly and accurately.
• Ability to compute and tabulate quickly and accurately.
• Ability to efficiently and accurately operate 10-key calculators and computers including familiarity with word processing, spreadsheets and databases.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain strict confidentiality
• Knowledge of MIS principles and procedures.
• Ability to understand and execute oral and written instructions, policies and procedures.
• Ability to analyze and evaluate operations and develop and implement effective corrective action to resolve problems.

Required Education or Experience

A Bachelor’s degree in accounting/business management; three to four years of computerized accounting experience (governmental or non-profit preferred); two years spreadsheet experience
OR
An Associates degree in accounting/business management; four+ years of computerized accounting experience (governmental or non-profit preferred); two years spreadsheet experience;
OR
Any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job.

Required Certifications & Licenses

Preferred Certifications & Licenses

REQUIRED CERTIFICATION AND LICENSES:
• Physical exam within three weeks of employment.
• Acceptable completion of a criminal history background check.

ADDITIONAL REQUIREMENTS:
TB test and proof of test results to employer prior to the start of employment. New employees do not need a TB skin test if they have written proof of one of the following:
1. A negative Mantoux TB test in the twelve months prior to hire; or
2. a previously positive Mantoux TB test with documented proof of treatment; or
3. a recent negative chest X ray and a statement from a health care provider that employee does not pose a health risk to others; or
4. Medication therapy to treat TB.
Documentation of Measles, Mumps, and Rubella (MMR) immunization:
• An immunization record indicating that you have received at least one dose of MMR vaccination (Immunization record card is acceptable only with doctor’s signature/initials or stamp). or
• Lab evidence of immunity to measles disease (also known as a blood test or titer). or
• Documentation from a health care provider that the person has had measles disease sufficient to provide immunity against measles. or
• Written certification signed by a health care practitioner, licensed in Washington State— a medical doctor (MD), naturopathic doctor (ND), osteopathic doctor (DO), advanced registered nurse practitioner (ARNP) or a physician’s assistant (PA)—that the Measles, Mumps, & Rubella vaccine is, in the practitioner’s judgment, not advisable for you.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone, and keyboard reach.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting is required. Ability to lift up to 40 pounds.
• Ability to uphold the stress of traveling.
• Regular, predictable attendance is required.
The work environment characteristics described are what is encountered while performing the essential functions of this job.
• Moderate noise (i.e., business office with computers, phone, and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

Rural Resources Community Action provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.